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CSU’s COVID-19 Temporary Paid Administrative Leave (CPAL)

Friday April 03, 2020 3:32 pm

Good Afternoon Titans,

Thank you for your collaboration and patience as we continue to seek out methods to navigate the complex situation related to the COVID-19 pandemic. This communication provides further details and guidance concerning eligibility for and the administration of the CSU’s COVID-19 Temporary Paid Administrative Leave (CPAL). In an effort to continue to limit the gathering of students, faculty, and staff, the CSU Chancellor has granted use of paid administrative leave up to 256 hours effective March 23, 2020 through December 31, 2020 for employees unable to work for COVID-19 related reasons. Under the new provisions, eligible employees shall receive a one-time allotment of up to 32 days (256) hours of paid administrative leave that can only be used due to COVID-19 related absences, subject to the following conditions:

The paid administrative leave time may be used only if the employee is unable to work, on-campus or remotely, for the following purposes:

Please note that this paid leave allotment does not supersede or apply to paid leave provisions providing indefinite leave for employees who have underlying chronic medical conditions and/or who are 65 years or older and unable to work remotely.

Eligibility

Employees eligible for CPAL include the following:

The number of hours available for employees who work less than full-time shall be prorated according to the percent or timebase of their appointment (hours normally scheduled to work). There is no waiting period to become eligible for CPAL, and new employees hired after the effective date are also eligible. 

Reasonable Notification and Documentation

Employees requesting paid leave under CPAL must submit a Request for Paid Administrative Leave Form to their appropriate administrator for approval. Employees must self-certify on the form that the need for leave is valid. The CPAL form is attached and can also be obtained on the HRDI bi-weekly updates site: https://hr.fullerton.edu/news/bi-weekly-updates/.

Total Time Available for Eligible Employees (32 days/256 hours)

Full-Time

Eligible employees are granted an allotment of up to 32 days (256 hours). This time may be used at any time from March 23, 2020 through December 31, 2020. The policy allows employees to use this time paid under CPAL before using other accrued leave balances or any other paid leave which might be available.

Less than Full-Time

The number of hours (or days, if exempt) for employees who work less than full-time shall be prorated according to the percent or timebase of the appointment (hours normally scheduled to work). In the case of an employee whose schedule varies from week to week to such an extent that the manager is unable to determine with certainty the number of hours the employee would have worked if such employee had not taken leave€“ managers should contact Griselda Marquez in HRDI at grgmarquez@fullerton.edu or ext. 5187 for consultation.

Reason for Leave

An employee is unable to work due to:

The last three weeks have brought about rapid change to our campus community in ways we likely never imagined. Still, through the adversity, we have been resilient in coming together to put the health and well-being of our community at the forefront. We have demonstrated compassion towards one another and have truly exemplified our ingenuity to continue to provide the essential functions that support the mission of our University. I am truly grateful to serve alongside each of you during this unparalleled time. Thank you for all you do.

If you have any questions regarding this letter, please contact Griselda Marquez in HRDI at grgmarquez@fullerton.edu or ext. 5187.

Sincerely,

David Forgues, Ph.D., SHRM-SCP
Vice President
Human Resources, Diversity & Inclusion